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 As soon as listing agreement is signed, the listing coordinators go out to the property to review Jane’s notes, take additional notes and photographs.
Fill out and process all the necessary paperwork and details for uploading the listing information to MRIS and websites
Upload listing onto MRIS and GCAAR (Greater Capital Area Association of Realtors)
Order sign a day in advance, if possible
Let office manager know listing is in MRIS. Have her put MRIS printout in Listing Book, record listing on "Current Listings" board & all agents boxes
Put copy of listing in file, with office original and in blue listing book
Copy key(s) and install lockbox
Deliver or mail listing contract to seller with Jane’s letter.
Create brochures and in-house fact sheets
Upload to various real estate websites (JaneFairweather.com and ColdwellBankermove.com, homesdatabase.com, homevisit.com)
Order virtual tour
Select rooms, stage rooms for photo shoot
Meet virtual tour photographer at property for photo shoot
Deliver fact sheets, government regulation easement and assessments disclosure and addendum, inclusion/exclusion disclosure and attachment to listing agreement, disclosure of information on lead based paint, Maryland lead paint disclosure and notice statement, consent for dual agency, and subdivision plat if available.
Fill brochure box every Monday or Tuesday
Write Ads for print media
Order lunch for Tuesday tour, if needed
Enter Tuesday Agent Tour into MRIS (Data Input, Open House)
Call seller on Monday to remind them of scheduled tour (Tuesday 11:30-1:30)
Put listing information into Contact management database.
Provide lists to marketing department to conduct listing awareness campaign in target area
Prepare, design, print, and distribute postcards featuring property to 500 target neighborhoods when listed
Prepare and deliver information packages on property to prospective buyers generated from mailings and phone campaigns and internet inquiries
Pull past clients in neighborhood from Contact management database and give to listing agent to call and spread the word about the new listing
Turn in original listing contract, copy of printout and coversheet to Coldwell Banker office
Record Referral Agent (if any) and retrieve agent’s company Federal ID number
Send Thank You Letter to referral agent
In addition to this process, a promotional campaign directed at active real estate agents is also launched immediately...
Pitch new listing at office business meetings every Monday and Tuesday
Distribute information sheet to all agents in the Coldwell Banker Residential Brokerage offices in the target market area
Email "Just Listed" announcement to the most active agents in that market area.
Obtain agent-to-agent feedback on a daily basis and their clients’ comments
Call competing listing agents weekly
Every morning call to all agents who sold their listings the day before-to search for move-up and move-down buyers
Contact all Power Player agents to network for buyers for this listing.
Ongoing market activity is something we keep a close eye on for you...
Monitor showing activity daily; analyze agent and buyer feedback on showings to determine market response to price, condition, location, etc.
Provide analysis of agents and buyers feedback and market response to seller
Monitor the market daily for any new and sold listings in the area that would affect the market position of this property.
ONCE YOUR HOME IS SOLD (contract is signed and ratified) we will take care of all the arrangements necessary in order to get the deal to the settlement table successfully...this checklist highlights some of the activities that go on before your deal goes to settlement, these are monitored and executed promptly...
Contract is ratified
Change status on MLS from "Active" to "Contingent"
Check contract to ensure availability of Disclosure/Disclaimer form
Deliver Contract to Buyer, Seller, Other Agent, & office w/ coversheet
Call to schedule home inspection. Coordinate and track progress.
Call to schedule radon inspection. Coordinate and track progress.
If required, schedule and coordinate other Inspections
Track removal of Inspection Contingencies
Check for any credit concessions for inspection contingencies
Deliver earnest money check to attorney with contract
Order SOLD Banner and change status to Contract Status
Review file to check for loan application
Check for preliminary Lender letter
Coordinate logistics of Appraisal and inform seller
Make sure loan approval has been obtained
Check File for Home Sale/ Feasibility Study/ Third Party Approved/ Gift Letter
Check file for Master Plan
Order Termite Inspection
Ensure Termite Report is received and faxed to attorney
Order HOA/Condo Documents
Deliver HOA/Condo Documents to buyer/buyer’s agent
Order Home Owner’s Warranty
Send Home Owner’s Warranty to attorney
Schedule Settlement Date and time
Send Settlement Letter to seller (w/directions)
Send Settlement Letter to buyer (w/directions)
Send Admin Fee letter to attorney
Obtain Power of Attorney if necessary
Deliver Home Owner’s Insurance Policy to Lender
Notify Utility Companies
Inform Seller to obtain water meter reading, and Certified Funds
Schedule Pre-settlement walk-thru
Notify Seller/other agent
Notify Buyer/other agent
Schedule Post settlement walk-thru scheduled.
Confirm move out date if Post-Settlement Occupancy will occur
Coordinate sign removal
Remove lockbox and put keys in file
Obtain any available Receipts
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